For the purposes of the Data Protection Act 1998, the General Data Protection Regulations and any other applicable data protection and privacy laws and regulations (“Data Protection Legislation”), Tasker Osman & Co. will be the ‘data controller’ for all personal information that we determine the means and purpose of processing. We are registered with the Information Commissioners Office under registration number Z8313517
Information we may collect
We may collect, process and store the following kinds of Personal Data, and we may also collect certain types of anonymous statistical data. Sometimes we may need to ask for your explicit consent to collect personal data and when this is required we will make that request clear.
This might include the following:
- personal information to enable us to provide our professional services to you. This will often include your name, address, email and preferred contact details. We may also need to collect information such as your national insurance number and UTR as well as financial details.
- professional information is collected when you apply for a role within Tasker Osman or become one of our employees. This includes your CV, job history, skills and experiences, qualifications, professional memberships, work place performance and other information we may need to service the terms of your employment contract such as absence records, medical or health information and next of kin details. We may also receive information about you from your employer if we are performing a role on their behalf such as bookkeeping or payroll.
- information that you provide to us through the website, contact form, chat windows, email, telephone or otherwise. This information may include your name, email address, telephone number and postal address;
- any other information that you choose to send to us and for which you gave your consent for us to use.
What do we do with the information we collect?
We may use your Personal Data for a number of purposes including:
Where we have your permission to do so, we may also use the information collected to:
- provide you with information about our services that we offer via promotional communications; and
- keep you up to date with features on the website,
however, you can opt-out of any of these data uses at any time by emailing email@example.com
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Legal basis of processing
We will only process your information for as long as we have a relevant legal basis to do so. This is usually in order to provide you with the contractual services you have requested from Tasker Osman if you have provided us with adequate consent to process your information for other purposes.
We may use the legal basis of legitimate interests to process your information but this will always be after a careful consideration to ensure that the processing is balanced and reasonable. If we choose to process your information under the legal basis of legitimate interests, we will always inform you of our legitimate business interest and your right to object.
We may also be required to process your personal information under a legal or regulatory obligation.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
We have taken reasonable technical and procedural precautions to prevent the loss, misuse or inadvertent alteration of your personal data. We will store all the personal data you provide in secure servers or systems.
However, we cannot guarantee the security of any data you choose to send to us over the internet and if you choose to send such information to us via the internet, you do so at your own risk. The Website does however use an SSL certificate to help ensure that any information sent to us through it, is more secure than it otherwise would be.
If you look in the address bar of your browser, when visiting our site, you will see the letters https. The S stands for secure and means that information sent to us through our site is sent to us through an encrypted channel.
We are committed to ensuring that your information is secure and we have procedures in place to try and prevent any unauthorised access or disclosures and to safeguard and keep secure the information that we collect online.
All the Personal Data collected by us and stored electronically is held on a secure server in the EEA only. Where required, this information is encrypted for additional security. We use computer safeguards such as firewalls and data encryption, we enforce physical access controls to our buildings and files, and we authorise access to Personal Data only for those employees who require it to fulfil their job responsibilities.
Sharing your information with others
We never sell your personal data to any third party. We only share your data with third parties where it is required to do so by law and or to deliver the information and or services you have requested from us. This would also only be done with respect to the applicable Data Protection Legislation.
Access to your Personal Data
You have rights in relation to any Personal Data that we hold about you. If you wish to access your Personal Data you may make a formal subject access request by contacting Tasker Osman & Co.
The information you request must relate to you or another person that you have authority to act on their behalf. Tasker Osman will require a confirmation of your ID prior to providing any information about the data we hold. the right to rectify any inaccuracies in the information we hold;
The information collected by the cookies is sent back to the web server each time the browser requests a page from the server. This enables the web server to identify and track how the web browser is using the Website.
The cookies we use allow us to understand things such as which pages a visitor views, for how long and how a visitor came to the Website (from which source e.g. Google, Twitter, Facebook). They cannot identify a specific person’s identity. They only collect anonymous data about how a person is using the Website.
If you are concerned about allowing cookies to be stored on your browser, even temporarily, most browsers now recognise when a cookie is offered and will permit you to refuse or accept them.
You can, by default, set your browser to permanently block cookies from any website from being placed on your browser, but doing this may cause some functionality to be lost and the Website may not look as intended in your browser.
Linking to Third-Party Websites
How can you make a complaint?
Please note that if you are not satisfied with the processing of your personal data as set out in this Privacy Notice or would like further information, please contact us at firstname.lastname@example.org
You have the right to issue a complaint directly with the Information Commissioners Office, the data protection supervisory authority for England and Wales (https://ico.org.uk/concerns/).